Reasons to shift to cloud based HR software

4 min readMay 11, 2021

Reasons to shift to cloud based HR software

Contemplating a shift to cloud HR software? You are not alone. Increasing companies are shifting from the on premise human resource system application to SaaS (Software as a Service) system, which is cloud based.

Moreover, 73% of the businesses have nearly one cloud based human resource app, up from sixty eight percentage from 2 years ago, as per the survey of PWC’s Global HR Technology in 2017.

Among those businesses still hosting the on premise human resource system, nearly 1/3rd are planning to shift to cloud in upcoming 12 to 18 months. Here we will list some reasons to shift to cloud based payroll system:

Cloud based HR software ameliorate accuracy & speed

There are some things that are crucial to your staff than getting paid right & on time. Yet for numerous HR & payroll departments, managing payroll is mostly rushed, down to wire affair.

Cloud HR software is designed for easing off the pre payroll crunch. Most of them feature an intuitive, friendly user interface & a straightforward navigation.

More significantly, most of the functions in the system are automated, which eliminates the requirement for manual calculations, redundancies, & workarounds, which are known to plague those employers still wrestling older on premise software.

Cloud based payroll software come with mobile access

In present days, real work mostly gets done out of the organization. One of the crucial advantages of cloud HR software is their HR staff & field managers that can process & approve payroll any time of the day from any device.

For organizations with numerous work sites disseminated across various time zones, it is a big benefit.

Same for the field managers who review & approve the time cards can respond to the request for the paid time off from their tablets or smartphones.

Cloud based HR software protect the data/info

There are few employers who fret in regard to cloud based system security. However the data stored up in the cloud usually are way safer as compared to the data/info stored on the on premise system.

When your company’s sensitive data is stored in the on premise servers, it is vulnerable or susceptible to natural phenomena, fire and also massive computer crashes.

The cloud HR software service provider invests massive resources in the data & infrastructure security. Additionally, the data/info is encrypted & thoroughly backed up.

Here is what companies should look for when they compare cloud based payroll software security:

·Data must be hosted on the private cloud.

· Guaranteed server up time must be high near to 100%.

· Providers’ servers must be located in the top tier certified info/data centers with 24X7 security monitoring.

· Data must be encrypted utilizing secure protocols

Cloud based payroll system is thoroughly scalable to your organization

Dissimilar to the on premise HR software, the cloud HR software is completely scalable. If your business is able to manage fluctuating, seasonal or growing workforce, it is a big plus point.

As an outcome, you do not require fretting regarding the outgrowing pay or capacity for more than you require. With the cloud based HR system, you generally have to bear the cost of the capacity you use in the course of a specific billing period.

Cloud based software offer ESS (Employee Self Service) portal

ESS portals come with considerable advantages to staff within the business: managers, workers & HR and payroll employees.

The self service portals endow the staff anytime access from anywhere to their human resource & payroll data. Just by using their mobile devices, staff can easily check their salary slip, leave and other contact details.

Not only is it empowering to their staff, it even frees up the managers & human resource employees who would respond to such incoming requests, permitting them to concentrate on more crucial tasks.

Cloud based software lowers ownership expenses

Cloud based solutions even offer higher ROI (Return On Investment) as compared to the on premise system. There are zero in house servers to purchase & maintain, zero physical set up to achieve & zero upgrades to buy. Employers save the initial & recurring costs, both.

Moreover, the updates are managed painlessly by SaaS providers. There is zero lengthy downtimes to face, the in-house organization’s IT team can concentrate on various other priorities & payroll employee advantages from always utilizing the most updated HR software version.

Cloud based payroll software are environmentally amicable

Where there are some servers to maintain, businesses lower their consumption of energy, thereby lowering their carbon footprint. Additionally, when businesses shift to SaaS systems, it just utilizes as much cloud storage as they require.

Dynamo works inside Microsoft Dynamics 365 FO — cloud based payroll software, we aim to offer the above similar features to all the businesses to make their payroll system function at ease with simplicity.

Dynamics Business Solutions (DBS) is certified Microsoft Dynamics partner in UAE, we take pride in our ability to develop and deploy the right business solution that matches global client’s requirements.

To know more, speak to our expert at Dubai: +971 4 447 5525 Abu Dhabi: +971 2 222 2100 or inbox us your query at dynamo@dynamics.ae OR visit www.dynamics.ae