Opting for Payroll Software Solution? Here are 4 things you should consider from before

4 min readJun 30, 2021

Making changes to the way you run your company’s payroll may sound scary. Various questions come up before you make the shift, few of them are — how to transfer your company’s payroll data/info?

For those who are new employers, they may not completely understand the payroll system. Do you have any knowledge about the data/info a new employer requires? Do you have any understanding about tax rates?

There are various questions that you usually ask. And thus, it is crucial to have such questions as you have a company to run.

Here are some good questions to begin with: How can running payroll become easier and simpler for me?

Payment software has the capability of easing your payroll issues. Here is how one can understand and use their payroll software solution.

1. Ensure software system mitigates your requirements

Before you begin utilizing a payroll system, you need to ensure the system actually mitigates your requirements. Decide what you require the software to exactly do. If the system does not mitigate your requirement, it would not be effective for your company. Payroll system includes the listed features:

Form printing
Payroll tax deposits & filing
Mobile compatibility
Employee access
Attendance & time tracking

Once you know your payroll requirement, you can easily rule out the software packages that would not work well for you. Also, factor in your needs — things you will like, but necessarily do not require. Understanding your requirements may assist you to select between 2 similar software packages.

2. Accumulate information regarding your business

When you begin utilizing payroll software, you are required to enter your company’s information/data. You will even require the company’s legal name, address etc. Thus, ensure to accumulate the needed data about the business.

3. Ensure to round up employee data or info

At the time you set your payroll software, you require entering the data/info regarding all your company employees. You will even require the listed data/info from each of your employee:

Their legal name
Social security number
Address
Tax filing status
Wage reduction

4. Figure out tax rates and deadlines

Next you require figuring out your tax rates & deadlines for the same. The good thing is most payroll systems remove several headaches linked with compliance, taxes & various other regulations.

It makes sure that accurate & timely payments as well as tax deductions take place automatically. It even automatically adjusts the differing regulation as employees move & businesses open or close.

In the course of mergers as well as acquisitions, the information of employees gets transferred simply & complexities like one off payments are automatically generated.

Automation & integration of the payroll software are crucial in simplifying the tax preparations & audits. The businesses often outsource the tax preparation, making it important to get integrated with the payroll system as it provides a single as well as updated view of the both in house & outsourced info.

It even allows the employees, the auditors & the payroll administrators to simply review & monitor any of the possible discrepancies. Such systems even enhance data accuracy used in audits and simplifies compliance with the tax laws & various other regulations.

Being cloud based in nature such payroll software cater high level security and compliance. While the manual processes might contain few errors, the automated payroll software allows to prevent such errors.

Role based & rule based validation further enhances the security level by restricting access to information that are sensitive.

Here are the question, you as an organization should ask before opting for a software solution for payroll

At a time when you are ready at investing in payroll software, ensure to evaluate the providers by asking the below questions to them.

Does software support every region where your employees are located?

You should look for the provider that offers direct support in each and every location you require or have a partnership to easily support those locations. By doing this, you can ensure that you will not have to perform payroll manually in such non supported regions.

Does the system integrate with other core organization systems?

Software you opt for should have the potential to natively integrate with labor & time, compensation, absence management, financial management & various other business systems.

Is the system simple to configure?

You will not want to change the payroll provider very often, thus ensure you get the flexibility to scale & adapt over the time as your company requirements change. Ensure that the software can easily be configured with zero requirement for coding of the IT involvement.

Is the provider experienced in providing services to your business genre?

Look for the providers with extensive experience in providing services in your industry & with companies that are of same size to yours.

Is the system easy to use?

Ensure there are in-built processes that the employees find intuitive and simple to use, where they can simply change their details, include any dependent & make required changes in a few minutes. Ensure to assess the inbuilt features that include proper guidance for the existing and new employees to ensure they will not require to ask their HR for any assistance.

Dynamo works inside Microsoft Dynamics 365 FO — cloud based payroll software, we aim to offer the above similar features to all the businesses to make their payroll system function at ease with simplicity.

Dynamics Business Solutions (DBS) is certified Microsoft Dynamics partner in UAE, we take pride in our ability to develop and deploy the right business solution that matches global client’s requirements.

To know more, speak to our expert at Dubai: +971 4 447 5525 Abu Dhabi: +971 2 222 2100 or inbox us your query at dynamo@dynamics.ae OR visit www.dynamics.ae